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|
Volunteer
Information Update
|
 | Event Date:
 | May 19th, 2002
|
|
| Location - Start
& Finish:
| Office Complex (parking
lot)
2882 Sand Hill Rd
Menlo Park, CA 94025-7064, US
|
|
| Course
Lengths & Times:
| 25-K, 50-K & 100-K
routes
|
| 100-K
Reg-Start 6:30AM Reg-End:
7:00AM |
| 25-K
Reg-Start 8:30AM Reg-End:
9:00AM |
| 25-K
Reg-Start 9:30AM Reg-End:
10:00AM |
| No
bicycles will be allowed to leave after a course
registration closes. |
| As
each course section closes, signs will be removed
and volunteers to that section will be released. |
|
| Rider
identification:
| Each
rider will be asked to wear a colored wrist band on
their left wrist in addition to their rider bib
numbers. |
|
| Volunteer
Finish Times:
| Finish
times are approximate for each site depending on the
speed of the cyclists. Route sweeps will be
implemented so we can close each position as early
as possible. Event organizers believe the
event will be over around 4:00 PM in the afternoon.
|
|
| Course
Maps
& Event Information:
| All
course maps are available for download from the
previous page.
Please bring them with you to the event, or let me know
you will need a copy so I can bring one. |
| Please
print this page and bring it with you or let me know
you will need a copy so I can bring one. |
|
| Net
Control:
| Net Control is located in the
parking lot near the grass on the right side of the
entrance as you enter the office complex off of Sand
Hill Road. |
| Our
primary radio frequency will be 442.575 +
PL100. This is the
Las Cumbres
Amateur Radio Club
K6FB repeater
located on Black Mountain. |
|
|
Rest
Stops:
| Ham
stations are assigned to each rest stop location,
however there is no special location in a rest stop
layout that has been assigned. Ham
operators should use their best judgment in stationing
themselves as close to the rest stop captain as
possible without being so close that the noise
interferes with the radio traffic. |
| In
the case of the rest stop located at Skyline &
Route 84, the rest stop is planned to be positioned
in the dirt triangle between Alice's Restaurant and
Route-84 & Skyline. This location is small
so some thought and negotiations will be needed to
keep the station close enough, but out of the
crowd. Whatever happens here, do your best to
not cross the roads in order to pass traffic to and
from the rest stop captain. Arrive early enough
so you influence where you are stationed. |
| All
rest stop stations should have the capability of
operating on both 2-meters and 440 with enough power
to provide a full quieting signal into the
repeater. Both band capabilities are needed in
case we loose the repeater for unknown reasons or you
find your position is unable to communicate with the
repeater for some unknown reason. |
| Rest
stop radios will probably need between 10 and 25 watts
into a high-gain mobile antenna to be effective. |
|
| Motors:
| All
motors will need to have event identification signs
displayed on their motorcycles. This is
critical in the case of Canada Road. Please
arrive at net control early enough to apply these
signs. Be sure to bring some Scotch Tape so you
can attach your signs. |
| Dual
band radios and high gain antennas will be required on
all motors. |
| On
almost all roads of the course, 5-watts of power will
be adequate. However, there are probably going to
be a few places where more power will be required. |
|
| SAG
Wagons:
| All
SAG Wagons will need to have event identification signs
displayed on their vehicles. This is
critical in the case of Canada Road. Please
arrive at net control early enough to apply these
signs. Be sure to bring some Scotch Tape so you
can attach your signs. |
| All
SAG Wagons will need to have a dual band radio
capable of working 2-meters and 440. |
| SAG
wagons assigned to the short courses will find
5-watts into a high-gain antenna adequate in most
cases. However, SAG Wagons working the long
course will need 10 to 25 watts into a high-gain
antenna to be effective when they are cutting across
on roads not included as part of the course. |
|
| Radio
Relays:
| There
will be two Radio Relay Stations setup for this
event. Relay-1 will be positioned on Alpine
road just below Skyline. Relay-2 will be
setup at 1400 Native Sons Road which branches off of
Star road, which branches off of Tunitas Creek. |
| Each
Relay position will enable a "Cross-Band"
function that enables the relay radio to operate as
a limited repeater. In "Cross-Band"
repeater mode, all in-coming traffic heard by a
relay on its simplex input frequency (see below),
will repeat the heard audio to the event's main
repeater. Input audio being transmitted into a relay station is not repeated back out the
input frequency of that relay station while simplex
frequency is taking audio in from a mobile
station. However, audio heard from the main
repeater is broadcasted out the simplex frequency
which should be heard by station listening to the
simplex frequency. |
| At
least one of our relay positions will hear you
operating on our simplex frequency from almost
anywhere on the Pacific side of our course.
Communication coverage was tested with mobile and
relay stations only running
5-watts. |
| Relay
Frequencies:
| Location |
2-Meter
INPUT/OUTPUT |
440
INPUT/OUTPUT |
| Relay
1 |
147.575
PL114.8 |
442.575
+ PL100 (Alpine) |
| Relay
2 |
147.575
PL118.8 |
442.575
+ PL100 (Tunitas) |
|
| Having all stations listening in on the same
simplex frequency when they are out of repeater
range will allow all stations in the event to know
exactly what is happening everywhere on the course
at all times. |
| A
different PL for each section is used so no one
station will trigger the input of more than one
Relay. |
| All
stations working through relays should be aware
that if another mobile is transmitting into the
relay station closest to where they are located,
any given mobile may not hear the any traffic being
sent to the repeater because of the simplex
operation taking place during a simplex receive
from a mobile. To get around this limitation,
mobiles should try to listen to the output
frequency of the repeater on 442.575 at a low
volume setting (Keep the volume low so it isn't
heard by the microphone). This doesn't solve
the issue adequately, but with the second relay
being able to broadcast repeater output into some
of the areas of the course, plus your listening in
on the repeater, we should be able to reduce how
often we double, or talk over someone else trying
to make contact. |
|
| Radio
etiquette:
|
All
volunteers will have a tactical name that can be used
in conjunction with their Callsign to help those in
the event better understand who is sending traffic.
Tactical names often make communications faster because
of their intuitive nature, but they cannot be used
in place of our licensed Callsign. Please be
sure to always give your Callsign with your tactical
name when initiating a new contact and every 10-minutes
thereafter.
|
|
When
making a contact, please be brief in making your point.
Rambling statements slow traffic and increase the
loading on an already busy net control, and can create
an unnecessary delay should an emergency develop.
|
| Our
with our radio net is to keep unnecessary radio traffic
to an absolute minimum so all the important traffic
can get through without delay. With that said, if
you need information, ask for it. Net control will
attempt to log all traffic directed to net control
and we will have a Runner who will be running around
trying to get the answers or solutions to your request. |
|
|
Emergency Contact Information:
1-650-363-4911
| Medical emergencies
are often time critical. If you happen upon an
injury and there is any question about whether the
person will need medical attention, err on the side
of caution and call what you see to the San Mateo
County Communications Center at following number. |
| If you find you
don't have direct cell phone access where you are
located, contact Net Control and we will call the
number for you. |
| If you have an
emergency, state clearly your have a "Emergency
Traffic" and be prepared to describe its nature
when net control responds. "Emergency
Traffic" will preempt all other traffic and will
stop net control in their tracks. |
|
| Accident Scenes:
| Traffic from other
vehicles will be the greatest danger you and the
injured person will experience at the scene of the
accident. If you come upon and accident, your
first responsibility is to secure the scene by
controlling traffic as best you can so neither you,
nor the injured person will be hurt by a vehicle
passing by unaware of what is happening. |
| When you get to a
scene, communicate what you have found as soon as
it is safe. This will allow others in the
event near you to know you might need help in
controlling traffic until the authorities arrive
and take over. |
| Until help
arrives, strongly encourage passing people to help
warn on-coming traffic to stop. |
|
| Event Signs:
| Event COMMunication signs
for your assignment will be passed out when we meet
that morning. Please bring a roll of scotch tape, or
whatever your choice is for attaching signs to your
vehicle.
|
|
| Ham Rosters:
| I will provide a final
hard copy list of volunteers on the day of the
event so you can have all of the call signs,
designations and phone numbers available with you.
|
|
| Safety
Vest:
| If you have
a safety
vests of your own please bring it. We, BA-MARC,
only have a limited number, but the ADA will
provide us with about 15 vest on request. I
would like all Motors, Rest Stop operators and SAG
wagon drivers to wear a vest. If you don't
have one, please let us know
|
|
| Name Tags:
| Net Control will
have name tags where you can write your name.
Please wear a name tag during the event. |
|
| Food:
| Getting food to some of the locations will be difficult. If you are not stationed in, or near a rest stop, please bring something with you
to eat and drink. |
|
| Team
Dinner:
| Often
people have expressed an interest in gathering as a
team after the event to have bite. If you
would like to do this, let me know so I can judge
the interest and make arrangements if it is
popular.
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